Job Description

Location: Washington, DC | 100% In-Office

Schedule: Part-Time, 20–25 hours per week

Typical Hours: 10:00 AM–2:00 PM

Starting Pay: $18.40/hr

About the Company:

Our client is a growing organization within the financial services and insurance space that supports a network of sales professionals and advisors. With an entrepreneurial, fast-paced environment, the company is looking for a highly organized professional who can help keep its Washington, DC office running smoothly while supporting sales operations, recruiting, onboarding, and executive leadership.

Job Description:

Insight Global is seeking an Office Manager to support the day-to-day operations of our client's Washington, DC office. This individual will work closely with executive leadership and serve as a key point of support across office administration, sales operations, recruiting, onboarding, advisor relations, and executive scheduling.

The ideal candidate is organized, proactive, detail-oriented, and comfortable working independently . This is a great opportunity for a self-starter who enjoys wearing multiple hats and managing competing priorities in a fast-paced environment.

Responsibilities:

• Manage daily operations of the Washington, DC office
• Coordinate office supplies, vendors, utilities, equipment, and maintenance
• Handle incoming calls, visitors, correspondence, and deliveries
• Manage calendars and coordinate meetings, conference calls, presentations, and office events
• Maintain accurate CRM information, activity tracking, and administrative reporting
• Coordinate advisor appointments, training invitations, presentations, contracting, and onboarding
• Communicate professionally with advisors, carriers, vendors, and business partners
• Coordinate recruiting activities, interviews, and candidate communication
• Manage employee and advisor onboarding documentation and training schedules
• Assist with payroll, benefits, and general HR administration
• Support executive calendars, meeting preparation, and follow-up
• Track invoices, expenses, receipts, and vendor payments
• Assist with accounting documentation and financial reporting support
• Monitor deadlines and follow up on outstanding administrative tasks

Required Qualifications:

• Previous office administration, office management, or similar administrative experience
• Experience providing executive-level administrative support
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace
• Experience managing calendars and coordinating meetings
• Ability to manage multiple priorities and deadlines independently
• Strong attention to detail
• Professional demeanor and ability to handle confidential information
• Experience coordinating vendors and general office operations

Preferred Qualifications:

• CRM experience
• Financial services or insurance industry experience
• Experience supporting dashboards or administrative reporting
• Advisor onboarding, contracting, or similar experience

What We’re Looking For:

We’re looking for someone who takes ownership, stays organized without constant oversight, and is comfortable jumping between different priorities throughout the day. The right candidate will be a strong communicator who can help create structure, keep leadership organized, and ensure that important administrative and sales-related tasks continue moving forward.

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