Job Description

To Apply for this Job Click Here Our client, a rapidly growing venture capital firm, is seeking a highly organized, proactive, and service-oriented Office Manager\/Executive Assistant to oversee the day-to-day operations of their exciting new space in Meatpacking District, Manhattan, slated to open in early 2027. This individual will play a critical role in creating a best-in-class workplace experience while serving as the primary point of contact for all office-related matters. The office will be home to multiple portfolio companies, making this an exceptional opportunity for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in creating an organized, efficient, and welcoming workplace. The ideal candidate is a self-starter who enjoys wearing many hats, takes ownership of their responsibilities, and is energized by the opportunity to help build something from the ground up. Hours are generally 8\/9am-5\/6pm with reachability as needed, requiring 5 days in office\/week. Key Responsibilities: * Serve as the primary point of contact for all office operations and workplace-related matters. * Oversee the day-to-day management of the NYC office, ensuring a seamless experience for employees, guests, and visitors. * Partner with leadership throughout the office buildout and launch process ahead of the planned January 2027 opening. * Create and maintain a polished, professional, and highly organized office environment. * Manage relationships with vendors, building management, maintenance providers, catering partners, and other external service providers. * Coordinate office supplies, inventory, equipment, furniture, and workplace amenities. * Assist with vendor sourcing, contract coordination, and cost management where appropriate. * Support office events, meetings, employee gatherings, and hospitality-related needs. * Anticipate team needs and proactively implement solutions that improve efficiency and workplace experience. * Welcome visitors and represent the firm with professionalism, discretion, and exceptional customer service. * Partner closely with executive support staff to ensure seamless coordination across administrative functions. * Establish and maintain workplace processes, procedures, and operational best practices as the office continues to grow. Qualifications: * Prior experience in office management, workplace operations, facilities coordination, or a similar administrative leadership role. * Experience helping launch, build, or significantly enhance an office environment is highly preferred. * Demonstrated ability to manage multiple priorities while maintaining exceptional attention to detail. * Strong sense of ownership, accountability, and follow-through. * Comfortable working independently and making decisions with confidence. * Excellent vendor management and relationship-building skills. * Highly responsive with a strong sense of urgency and commitment to service. * Ability to interact professionally with senior executives, external partners, and guests. * Strong interpersonal skills with the ability to read a room, exercise sound judgment, and represent the organization effectively. * Solutions-oriented mindset with a "no task too big or too small" approach. * Passion for creating an exceptional workplace experience and maintaining a beautiful, well-run office.


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Job Tags

Permanent employment, Contract work, Work at office

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